Policies – Club Amity

CLUB AMITY OVERVIEW

What is Club Amity?

Club Amity is a private group of homeschooling families that meet weekly during the public-school calendar year. Our goal is to utilize the talents of the homeschooling parents to provide engaging learning activities, accomplished in groups, which result in improved social and collaboration skills.

We support the whole family and seek to develop a community support system that complements homeschooling in the following ways:

Provide long-term friendships. 
Provide extracurricular classes with an emphasis on group work. 
Provide leadership opportunities.
Provide holiday parties and other fun social experiences. 
Provide a whole-family atmosphere with inclusion of ages 18 months to 16 years.

Mission Statement

The mission of Club Amity is to provide an environment where homeschool children can come together and develop friendships while engaging in highly social group learning activities.

Philosophy/Vision Statement

We believe that children who socialize and gain experience in true cooperation become adults who can choose great leaders to follow appropriately and simultaneously lead their own communities and families effectively.

Club Amity Policies and Procedures

TABLE OF CONTENTS

ARTICLE I: BASIC OVERVIEW

Section 1: Location and Time

Section 2: Membership Appointment

Section 3: Enrollment and Fees

Section 4: Communications

Section 5: Set-up and Involvement

ARTICLE II: GENERAL CLASS POLICY

Section 1: Guidelines

Section 2: Philosophy

Section 3: Rights and Duties of Teachers

Section 4: Rights and Duties of Helpers/Substitutes

ARTICLE III: CLUB AMITY DAY STRUCTURE

Section 1: Full Day Club Amity schedule

Section 2: Class Structure Offering

Section 3: Teen Leadership Program

Section 4: Parent Involvement

Section 5: Class Budgets

Section 6: Class Notification

Section 7: Student Class Selection

ARTICLE IV: PARTIES/COMMITTEES

Section 1: Parties and Committees

ARTICLE V: STUDENT SAFETY & DISCIPLINE POLICIES

Section 1: Student Code of Conduct and Disciplinary Procedures

Section 2: Confidentiality

Section 3: Grievance Procedures

Section 4: Additional Code of Conduct regarding mature subjects and phones:

Section 5: Serious Offenses (minimum/baseline consequences):

ARTICLE VI: PARENT/MEMBER INFORMATION

Section 1: Parent Code of Conduct

Section 2: Club Amity Member in Good Standing

Section 3: Rights of Members

Section 4: Grounds for Membership Dismissal

ARTICLE VII:  EXECUTIVE TEAM OF DIRECTORS

Section 1: Purpose

Section 2: Members of the Executive Team of Directors

Section 3: Presiding Officer

Section 4: Duties of Executive Team Members

General Duties of the Executive Team of Directors

President (or Presiding Officer)

Vice-President

Secretary

Treasurer

Section 5: Executive Team Member Vacancy

Section 6: Club Amity Emergency Clause

ARTICLE VIII: EXECUTIVE TEAM MEMBERS

Section 1: President

Section 2: Other Executive Board Members

Section 3: Transition

ARTICLE IX: AMENDMENT

Section 1: Amendment to Policies that Affect the Members at Large

Club Amity Membership Agreement

Club Amity Homeschool Co-op Policies and Procedures

ARTICLE I: CLUB AMITY BASIC OVERVIEW

Welcome to Club Amity Homeschool Co-op. 

Section 1: Location and Time

We meet weekly on Tuesdays from September through April. A schedule for breaks is provided at the start of each year. We meet at the Mountain Road Evangelical Presbyterian Church, 796 S Mountain Rd, Fruit Heights, UT, unless noted otherwise. The showcases and some parties will be held at a nearby church and the address is given to Club Members as needed.

Section 2: Membership Appointment

Members of Club Amity are accepted based on the following needs and in the following order:

Needs for classes and age groups.
Teacher needs are assessed. When there is a mother with a special skill that would benefit club Amity, that family may be given priority.

Families are added in the order in which they sign up on the waitlist after the above mentioned priorities are assessed. However, families who have children in ages of classes that are full may have to remain on the waitlist until there is an opening. 

The President will oversee the recruitment and admissions process. The president will propose each family to the Executive Team for a formal majority vote of acceptance. The family will then be notified of their acceptance or waitlist position.

Upon acceptance of membership, the new member will go through the formal registration process. 

Section 3: Enrollment and Fees

At the beginning of each school year, registration fees and forms must be completed and submitted to the treasurer. Fees are non-refundable.

Additional donations may be requested in the form of supplies such as paper, glue, etc. during the school year.

Parents are asked, when possible, to share equipment (soccer balls, scissors, etc.) and resources they may have on hand if the need arises.

Fees will be evaluated each year and may be reduced or raised based on needs and a majority vote from the Executive Team. Club Amity strives to be fiscally responsible and keep fees as low as possible while providing quality classroom experiences and learning and covering expenses such as insurance and building rentals.  

Section 4: Communications

Information regarding Club Amity is primarily shared through the app, Band. Club Members are asked to check Band Notices weekly.

Communication may also happen through phone calls, texts, and emails as needed. Please stay current and up to date on the information that is shared and communicate your needs with the president and/or group.

Section 5: Set-up and Involvement

Club Amity starts each day with Club Games from 9:00 am – 9:25 am, providing a soft start for Club Moms. Then classes begin. These classes are prepared and taught by parents. 

Other parent responsibilities include helping in classes, planning and preparing events/showcases, subbing when needed, & cleaning of the building as required. 

Children may be given class options depending on class sizes and availability. Not all Club Kids will get their first choice of classes.

Parents are expected to stay the entire time and participate. 

ARTICLE II: GENERAL CLASS POLICY

Section 1: Guidelines

A variety of classes are encouraged at Club Amity. All classes should include group work and subjects may include, but are not limited to, the arts, music, science, language arts, business, finance, entrepreneurship, computer science, and speech and debate.

The classes are developed, organized, taught, and administered by a Club Parents.

The Club Parent will submit their written curriculum through a provided form which will be approved by the Executive Team. However, Teachers are considered independent and voluntary directors of their own curriculum or class(es).

As a standard, two adults per age group will be assigned to each class. One is assigned to teach, the second is assigned to help.

The Helper in any class provides classroom control support and is ready to step in to help as the teacher requests. The Helper is also the first person asked to sub in the event the teacher needs one.

Section 2: Philosophy

Club Amity facilitates and provides classes across the age spectrum for homeschool families.  It provides facilities, scheduling, assistance, support, and coordination for the benefit of both teachers and students.

Parents have the responsibility to monitor, but do not have the privilege to dictate class content. Communication with each child’s teacher is encouraged if there is a problem.

All classes must include some kind of partner or group work so Club Kids can interact each time the class is taught.

The Executive Team reserves the right to discontinue a class at any time.

Section 3: Rights and Duties of Teachers

In order for a class to be accepted and taught in Club Amity, it must meet the needs of current students and members, and be approved by the executive committee with a curriculum outline.

A teacher is encouraged to maintain communication with each student’s parents and must allow an open-door policy for parents wanting to view class content.

All decisions regarding class administrative matters (i.e. class material, teaching methods, class size, rules, assignments, fees, student eligibility, acceptance or expulsion or other approaches) within the class are made by the teacher, but must adhere to Club Amity guidelines.  

Teachers may utilize the assistance of the Class Committee in both the development and mentoring of their classes.

Teachers are not employed nor controlled by Club Amity. All Teachers & Parents must submit a background check.

Teachers are expected to keep their phones and other distracting devices out of sight during class time unless they are using them for classroom learning/activities. Exceptions may be made for extenuating circumstances and per Executive Team approval.

Section 4: Rights and Duties of Helpers

As a Helper, you aide the teacher. Your main responsibility is to actively help create an environment in which the teacher can effectively teach. This includes but is not limited to:

Helping with set-up and cleanup of the class as needed. 
Helping students come in quietly and sit down.
Passing out supplies and worksheets.
Staying for the duration of the class.
Assisting students in getting what they need.
Directing students to find or clean up supplies and materials, etc.
Noting individuals or combinations of students that are being disruptive and gently and discreetly correcting their behavior.
Taking unruly students who have not responded to gentle encouragement to their parents for correction.
Being aware of the upcoming lessons ahead of class and being prepared to teach in case the teacher is unexpectedly absent.
Escort younger children to their next class.

Classroom helpers are expected to keep their phones and other distracting devices out of sight during class time unless they are being used for classroom learning/activities. Exceptions may be made for extenuating circumstances and per Executive Team approval.

All Helpers of Club Amity are expected to help in subbing roles so that classes may continue regardless of illness, travel, or other interferences to teacher schedules. Helpers must be willing and agree to help substitute when called upon to do so.

If a teacher or helper is going to miss more than two classes per six-week period, they should contact the class committee so that they can be aware of the issue and make sure one substitute isn’t being asked to substitute more often than is required.

ARTICLE III: CLUB AMITY REGULAR DAY SCHEDULE

Section 1: Full Day Club Amity Schedule

Club Amity is always held on Tuesday from 9:00 am to Noon. Club Members are encouraged to arrive on time and participate fully throughout the day. The Club Amity schedule goes as follows:

9:00-9:25 Club Games

9:30-10:15 Class #1

10:20-11:00 Class #2

11:05-11:45 Class #3

11:45-12:00 Cleaning

Section 2: Class Structure Offering

Teachers will have themselves and one teacher’s aide for their class and should plan accordingly. If they are sick, they should contact the helper on the schedule, who will fill in for them that week. Teachers are welcome to team teach with their helpers if that works for their needs.

Students can pick classes before the year begins. They might not get their first choice. Once classes are set, students may not change classes. 

Section 3: Teen Leadership Program

Students will be invited to participate in our leadership program based off age, availability and needs of Club Amity.

The leadership program will include our Club Officers.

The student leadership and/or officer team will run the club games each morning, plan parties and showcases, pick Spirit Days, etc.

Summer meetings are required for all officers.

Section 4: Parent Involvement

All parents will be asked to teach one class each trimester and help in one class each trimester. They are required to work cooperatively with the group and sign up to help set up, clean up, and bring food and supplies as needed.

Section 5: Class Budgets 

Parents will work with the Treasurer to determine the class budgets and supply lists of their classes. All receipts must be handed in for a reimbursement and no receipt will be accepted if non-Club purchases are shown on it.

Section 6: Class Notification

Teachers must notify Club Amity of the plan, lesson outline, and budget for their class two weeks before the term in which they will be teaching so the class committee can arrange the schedule and room choice. Teachers are responsible for the write up of the class and arranging any special needs for the class.

Section 7: Student Class Selection

Club Kids will be able to choose their classes of interest within their child’s age group so long as options are available, and classes do not exceed the cap for that age group.

Should a class wait list have 6 or more students, Club Amity will do all that is possible to form a second class.

Families will do their best to have a good attitude about all classes, whether they were their first choice or not.

ARTICLE IV: PARTIES/COMMITTEES

Section 1: Parties and Committees

Each year, we hold formal Halloween, Christmas, and Valentine’s Day parties along with other informal celebrations. These celebrations are held during Club Amity time on Tuesdays from 9 – noon, but the start and end time may differ. For example, a party might be held from 10-Noon instead. All parents will be expected to participate and to help with Club Amity parties/events. A sign up or random selection for committee assignments will occur. Committees for Parties/Events are overseen by the general Executive Team.  Donations will be requested for parties either monetarily or in the form of supplies and food.

ARTICLE V: STUDENT SAFETY & DISCIPLINE POLICIES

The goal at Club Amity is to have every Club Kid happily and fully participating in their class. However, we understand that there are reasons kids might not participate in class and if a child’s behavior becomes disruptive or creates a classroom environment where it is challenging for other Club Kids to fully participate, we need to take action.

Should the parent disregard this policy or fail to implement a plan of action for a child having behavior issues, they may be subject to corrective procedures by the President (as listed below). If a child continues to be problematic despite parental interventions, the executive board will do all they can to resolve the problem but reserves the right to dismiss a child from the co-op as the final step. This may be done through the following procedure: 

Section 1: Student Code of Conduct and Disciplinary Procedures

It is the responsibility of the parent to make sure their students understand the rules that are in place. Please review the Student Code of Conduct with your child. If students do not comply with the Student Code of Conduct, disciplinary actions may need to be instituted.

Expectations for all children:

Respect individuals in authority at all times. This includes but is not limited to, teachers, teacher’s aides, and Executive Team members. 
Respect fellow students. Children must respect one another’s personal space. There will also be no gossiping, yelling, or teasing one another, even in fun. They will speak to and about everyone in a kind, encouraging, and respectful manner.
Respect buildings, parks, and properties at all times. If a student purposely damages property, their parents may be financially responsible for the damage and more serious disciplinary actions may be taken.

Students are expected to participate in class projects and work. If a child refuses to complete assigned work or projects, the parent will be asked to intervene. If the child’s lack of participation interferes with the classroom objectives, disrupts the work of others, or if the child is taking a place from another child who would like to be in the class, that child may be asked to change classes or stay with their parent during that time.

Discipline for the above infractions will be handled as follows:

First Warning: Student will be encouraged to have better behavior and reminded of the expectations.
Second Warning: Continued inappropriate behavior will result in the removal of the student from the class for the remainder of the class. The student will be delivered to the parent for further discipline. The parent will be expected to help the child with behavior.
Third Warning: Dismissal from Club Amity.

The following behavior will not be tolerated in any way and will result in immediate dismissal for the day:

Any abusive or foul language.
Threats and/or intimidation toward teachers, parents, facility staff, or fellow students.
Willful physical harm to any person or property.
Theft.

Depending on the seriousness of the offense, the student may be dismissed from Club Amity and may face charges with appropriate civil authorities.

Because we desire to provide a safe and nurturing environment for all students and their parents, we have a zero tolerance for the possession of weapons, firearms, alcohol, or any controlled substance. The student or parent will be dismissed from the program immediately and charges will be filed with the appropriate civil authorities.

Section 2: Confidentiality

Every individual has the right to complete confidentiality. We require that no grievance be handled in front of students if possible. We also require that everyone involved keep the matter confidential. There should not be outside involvement without the knowledge of all parties involved. This includes talking to other parents/teachers. If this happens, it is grounds for corrective procedures.

Section 3: Grievance Procedures

For effective problem solving, it is necessary to seek help from the proper people. Should anyone experience disagreement within the co-op, they must adhere to the following steps for resolving the conflict. During this process it is necessary that complete confidentiality be upheld. Refusal to adhere to this policy may result in dismissal from the co-op.

First Step: Discuss the problem with the person with whom you have a disagreement privately. 

Second Step: Parties involved need to meet with the President for help resolving the conflict. This should also be done if either party is emotional over the issue.

Third Step: If the issue still cannot be resolved, the President will choose 2 (from executive board if available/possible) impartial individuals to help determine how to handle the situation. All parties involved will keep the matter confidential.

Section 4: Additional Code of Conduct regarding mature subjects and phones:

Adhere to all student code of conduct and disciplinary procedures as listed above.

Explicitly sexual conversations (conversations about the act of sex) are not allowed either during or outside of Club Amity, including phone conversations or any form of “sexting.”

Conversations of a sexual nature including mentioning of private body parts, sexual innuendo, or sexual aggression are not allowed at Club Amity, even when done so in a joking manner. 

Cell phone usage in class is limited to teacher approval and should be reserved for emergency use only. Cell phones are expected to be silenced and out of sight during class time.

Any type of language that forces any ideology, belief, world-view, religious, or social expectations onto a peer is not allowed. Students are welcome to have conversations and express their own viewpoints in a productive and respectful way. Any act to bully, intimidate, or force another student to think, feel, or act in accordance with another student viewpoint is not allowed and could result in dismissal. 

Any distribution of pornographic materials (including videos, images, or written content) either during or outside of Club Amity is strictly prohibited.

Any failure to adhere to the Above Code of Conduct will result in a written warning from the Executive Team. Club Amity takes these issues very seriously and if deemed necessary further disciplinary action up to formal dismissal may be given per Executive Team’s discretion. A student who is a witness to any infractions of the code of conduct should speak to their parent, teacher/helper, or an Executive Team member.

Section 5: Serious Offenses (minimum/baseline consequences):

Physical Aggression: 

Mild: Sent to mom for the rest of class to calm down.
Moderate: Sent to mom for the rest of the day to calm down.
Severe:

o 1st offense: One week suspension

o 2nd offense: One month suspension.

o 3rd offense: Dismissal from Club Amity.

Sexual Aggression (More severity for older to younger.)

Mild (non-sexual parts of the body, but unwelcome or creepy touch): Problem will be discussed with the child. If repeated, the child’s mom will stay with the child for a specified period of time.
Moderate (Buttocks):

o 1st offense: Sent to mom for the rest of the day and educated about the offensive behavior before being allowed back to class. The child needs to give an apology to the offended child with an adult and admin witness.

o 2nd offense: Out of Club Amity.

Severe (Genital touch or exposure):

o 1st offense: If there’s doubt, one month suspension and one month of mom staying in class with the child. 

o 2nd offense: Dismissal from Club Amity.

Destroying Property

Assessed by Executive Team
Protocol if you witness a serious offense: Take the offending child to their mother or President right away. Tell the mother of the offending child about the behavior in front of the child. Take the mother of the victim to their child after explaining what happened. Replace the mother of the offended kid with another adult as needed. Tell the President. If she is unavailable, tell another member of the executive committee. Don’t tell the other parents; it’s not their business yet. President will go through to verify all steps have happened. Decision on Behavior (to occur prior to the next Club Amity day) President will talk to both sets of parents about what happened and hear what the child shares about the incident. A decision will be made between the President and at least 2 other executive members. In case the President’s family is involved, it goes to the other executive members and a Teacher Coordinator.

ARTICLE VI: PARENT/MEMBER INFORMATION

Section 1: Parent Code of Conduct

Following are the responsibilities of Parents involved in Club Amity:

Be ready to participate cooperatively and teach, help, and contribute to each extra party, showcase, or event.
Advanced preparation for teaching responsibilities so you’re ready.
Be familiar with the way substitutes are managed at Club Amity.
Attend your classes, help your child attend classes. Encourage socialization and attendance.
Arrive on time and remain at the building during the entire Club day.  
All children and parents should be punctual and arrive on time. This will allow for students and teachers to be in their assigned classes and prepared for announcements and opening activities.
Communicate any special needs that your child may have to their teachers including, but not limited to: ADD/ADHD, bladder issues, allergies, medication issues, chronic illness, mental illness, etc. 
Pick up any artwork or other projects that your child may have created each week. 
Pay fees promptly.
Discuss problems or concerns with teachers after class and not in front of other students. (See GRIEVANCE PROCEDURES.)
Be considerate of others and DO NOT bring sick children to Club Amity. Conditions include but are not limited to: fevers, extreme runny noses, diarrhea, vomiting within 24 hours, etc.
Please be sure that your child is behaving appropriately.
Respect other parents and students with appropriate language, dress, and behavior.
Be courteous to other parents in topics of discussion and opinions. Club Amity does not support political causes, political candidates, or political parties. Such promotions/causes should not happen in any Club Amity communication forums or at formal Club Amity settings. 
Be respectful of other parents parenting. Be kind. Ask before taking children’s pictures and always ask before posting pictures to your private social media pages.
Read and be familiar with this policies and procedures handbook.

Examples of Unacceptable Parent Behavior:

Disrupting classes for any reason other than emergencies. If you need to talk to your child or your child’s teacher, please wait until between classes.
Talking over the class or correcting the teacher during class. Please speak to the teacher afterwards in private if you have an issue. It is important to recognize special needs and differing parenting styles.
Reprimanding or disciplining children under someone else’s authority.
Please bring up concerns privately with the parent or appropriate authority unless there is an imminent safety risk.
Shaming children publicly, including your own. Shaming behavior includes, but is not limited to, yelling at, spanking, insulting or otherwise humiliating or hurting them. If you find it necessary to discipline, be sure to follow discipline policy. Should you need to discipline your own child, please do so in private.
Grabbing or pulling students; yelling or shaming students publicly.
Engaging in arguments with students or other parents.
Treating students unfairly or with bias.
Doing work for students.
Using foul or inappropriate language towards or around students. 
Showing or discussing material that is inappropriate for children.
Dressing in a manner that is distracting to students as determined by the Executive Team.

Section 2: Club Amity Member in Good Standing

In order to return or continue as a member of Club Amity, it is important to be what is termed as a “member in good standing.” This means that as a member, you have completed and fulfilled your membership obligations as follows:

Completed your teaching commitments, as outlined by the class committee.
Completed your helping commitments, as outlined by the class committee. 
Participate cooperatively and fairly during Clubhouse cleaning, at showcases and parties and other extra events.
Paid your dues in full.

If for any reason, you are not able to fulfill one or more of these commitments, you may speak with the Executive Team about your specific circumstances. A failure to fulfill these requirements could result in Club Amity membership termination. Should you be in danger of losing your status as a member in good standing, the Executive Team will issue you a written notification so that you may be aware of the issue and address it with the Executive Team. 

Section 3: Rights of Members

Club Amity members have several rights.

As a full-family organization, you will have options for classes and other activities for all of your children.
You will have the opportunity to participate in showcases, parties, and other fun experiences.
You will not be required to fulfill more than your membership requirements for teaching, helping, etc. unless you volunteer to do so.
Members have the right to a two-week written dismissal notice so long as there is not an immediate threat to other teachers or students, in which case the offending member may be dismissed immediately.

Section 4: Grounds for Membership Dismissal

These include but are not limited to:

Embezzlement of Funds 
Physical or Verbal Aggression
Sexual Touch/Aggression
Continued Failure to Fulfill Membership Requirements
Violation of the Mission/Vision Statement
All others will be determined and voted upon by the executive team.

If it is decided that a Club Member will be dismissed, they will be given a written notice of membership termination. Two members of the Executive Team are needed to vote to remove a family.

ARTICLE VII:  Executive Team

Section 1: Purpose

Club Amity shall be managed by a working Executive Team. The Executive Team has the authority to conduct all proper business and duties as specified below:

Section 2: Members of the Executive Team of Directors

President
Vice-President
Secretary
Treasurer

Section 3: Presiding Officer

The President is normally the Presiding Officer.  In situations where the President cannot be present or otherwise fulfill this responsibility, the duty of Presiding Officer will fall to the Executive Team Member in the order listed above.

Section 4: Duties of Executive Team Members

General Duties of the Executive Team of Directors:

Promote the Vision and Mission of Club Amity.
Create and manage policies and procedures as needed.
Make monetary decisions (i.e. spending, building fees and membership fees).
Approve/dismiss members.
Review and approve Class Proposals and curriculum.
Create a calendar of regular Member Meetings at the beginning of each school year.
Create and manage committees as needed.

President (or Presiding Officer)

Acts as the Standard Bearer of the Vision and Mission.
Create a calendar of regular Member Meetings at the beginning of each school year.
Create and manage committees as needed.
Conducts Meetings.
Acts as the deciding vote in the event of a tie.
Oversees all aspects of the operation of the organization.
Consults with Executive Team Members, Teachers, and Members as needed.
Ensures adherence to Bylaws and Policies & Procedures.
Monitors and participates in committees as appropriate.
Leads the resolution of disputes and disciplinary issues.
Facilitates and leads general meetings and activities.
Recruits new members.
Loves on moms, makes all feel welcome!
Liaison between Executive Team and Club Officers. Supports Club Officers.
Handles applicant questions and new admissions.
Oversees all edits and changes made to the handbook per the handbook protocol.

Vice-President

Learns the duties of the President and supports the President in her duties.
If the President is unable to fulfill duties, acts in the capacity of President until the President’s return.
Arranges for and oversees school facilities and maintenance including organizing the weekly cleaning of the building.
Responsible for the opening and closing of the building. This may be delegated as needed but is overseen by the Vice President.
Prepares and gives a report at each Executive Team Meeting.
As an Executive Team Member, fulfills the general duties of the Executive Team of Directors.
Class Coordinator(s) (Pre K, Elementary, & Secondary/Teen)
Takes the lead in ensuring that the class offerings are balanced according to the current needs of the group and the Club Amity vision and mission statements.
Organizes the annual teaching/helping class schedule.
Oversees teachers.
Makes recommendations to the Executive Team for future classes and teachers.
Works with the President to monitor educational quality of classes and provide coaching and suggestions to teachers as requested and appropriate.
Conducts Annual Teacher Training Retreat as needed.
Prepares and gives a report at each Executive Team Meeting, including an account of absent families.
As an Executive Team Member, fulfills the General Duties of the Executive Team of Directors.
Maintains communications with committee heads. Strategizes to help each committee set and reach goals.
Creates and prints Club Amity T-shirts and manages sales and distribution.

Secretary

Takes minutes and maintains records of all Meetings.
Works with the President and Vice President to create agendas for each meeting.
Maintains a current database of members and their contact information, and updates all online files as needed.
Maintains a file of all completed paperwork (i.e. Membership Agreements, Class Proposals, and Standards of Moral Conducts, etc.) which will be kept for 3 years from receipt.
Posts announcements weekly to Club Amity Band Page to be posted on Wednesdays.
Notifies members about meetings, changes in the policies/procedures, classes, schedule changes, and any other important information using Band.
Updates and maintains Club Amity Band page. Responds to messages.
Creates and distributes the Club Amity Directory.
Posts sub list each week on Wednesday and monitors all substitutions. Reaches out to Club Members who do not get subs appropriately and teaches them how to do so.
Attends weekly meeting.

Treasurer

Handles receipts and disbursement of funds, including approved reimbursements of Club Amity expenses incurred by members.  
Maintains accurate records of all financial transactions involving Club Amity.
Reconciles monthly bank statements.
Creates and maintains budgets as directed by the Executive Team. 
Establishes and approves budgets for individual classes.
Prepares and gives a financial report for each Executive Team Meeting.
Prepares the yearly tax documents for the organization in conjunction with our CPA.
Renews and pays the Club Amity business license and insurance policy annually.
As an Executive Team Member, Fulfills the General Duties of the Executive Team of Directors.
Committees are responsible to report to the treasurer about their activities and plans, and then the treasurer will report to the Executive Team.

Section 5: Executive Team Member Vacancy

Any Executive Team Member may be removed from office at any time by the president with a vote of ⅔ of the remaining executive committee.
Any Executive Team Member may resign by giving written notice to the Executive Team.
If a vacancy occurs on the Executive Team, the Executive Team appoints a Member in good standing to fill that position.

Section 6: Club Amity Emergency Clause

In cases where there is an emergency situation that threatens the ability for Club Amity to function as regularly outlined  (such as sudden discontinuation of use of facility, pandemic, or other severe restrictions) Club Amity will move to the following protocol:

The Executive Team of Directors will assess the situation and determine how much of Club Amity is still physically possible during emergency conditions and will make arrangements for that process to continue. 
If necessary, a new search will begin to find a new Club Amity facility, overseen by the Executive Team of directors, and participated in by other Club Amity members as appointed.
In the case of an emergency, Club Amity members are welcome to create their own temporary groups, but in doing so they should not use any official Club Amity information such as the logo, the name, or other official Club Amity business properties as it could create legal ramifications for insurance and other liabilities.

ARTICLE VIII: EXECUTIVE BOARD MEMBERS

Section 1: President

President is the owner and operator of the company. All other executive board members are invited and appointed by the president.

Section 2: Other executive board members

Executive board members commit to one year on the board. Executive board members may be invited back on a year to year basis by the president. There are no limits to how many years a person can reside on the executive board.

Section 3: Transition

All previous Executive Team Members with the exception of the President will pass off their materials and provide training for any new members of the Executive Team. They will remain available for occasional questions for the next couple months by new Executive Team Members. 

ARTICLE IX: AMENDMENT

Section 1: Amendment to Policies that Affect the Members at Large

Members shall be notified of amendments to the policies and procedures that impact them within 5 days of the amendment. Policies and Procedures that affect the members at large include but are not limited to items that deal with group communication, teaching time, major changes to the schedule, etc. 